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Legal Administrative Assistant

Boston

Goulston & Storrs, a prestigious Am Law 200 law firm, has an immediate need for a full time Legal Administrative Assistant in our Boston office.  We are seeking a motivated, self-starter that is highly organized with solid technical skills to support a team of high volume Private Client attorneys. The individual will be flexible, have excellent communication skills, and a strong ability to develop client relationships.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Create, revise, format and proofread legal documents and correspondence.
  • Answer calls and promptly respond to client requests.
  • Edit, and process bills in accordance with firm and client requirements and work closely with billing attorneys to prepare client bills.
  • Maintain calendars by planning and scheduling meetings, conference calls and arranging business travel.
  • Create and monitor ticklers for various deadlines.
  • Process and monitor expense reimbursements, reconcile credit card charges and check requests.
  • Conduct online and general research as needed.
  • Maintain files (paper and electronic).
  • Assist with other projects as requested
  • Flexibility to work overtime and additional duties as needed.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Excellent verbal and written communications skills required.
  • Ability to develop and maintain multi-generational client relationships
  • Positive attitude, collaborative, professional, reliable and strong work ethic.
  • Must be well organized and a self-starter.
  • Capable of managing multiple projects simultaneously.
  • Ability to prioritize, anticipate needs and meet tight deadlines
  • Must be accurate, detail and deadline oriented, organized and flexible.
  • Ability to work independently as well as part of team to provide exceptional client service.
  • Proficiency with Excel, PowerPoint, Microsoft Word, Outlook, CMS or similar billing software and a facility with learning all new applications as they are introduced.

EDUCATION/EXPERIENCE:

  • Bachelor’s degree preferred as well as a minimum of 5 years’ experience in a law firm environment, preferably within the Private Client practice area.

​​​​​​​WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the environment is moderate.

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is frequently required to stand and walk.  The employee is occasionally required to lift up to 10 pounds.

This job description is intended to be general and may evolve over time.  It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties.  We are an equal opportunity organization.

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Marketing & Business Development Coordinator

Boston

BUSINESS DEVELOPMENT DEPARTMENT MISSION:

The Goulston & Storrs business development department is fast-paced, fast moving, exciting and entrepreneurial.  Our goal is to set the standard for law firm business development departments. We will achieve this through our relationships externally and internally. Our collective commitment, as a team, is to:

  • Provide education to our client (firm members)
  • Infuse best practices thinking into all areas of sales and service
  • Use analysis as the foundation for our approach to the market
  • Create innovative targeted marketing materials and initiatives
  • Support and enable the Firm as a business and community leader

DESCRIPTION:

The Marketing & Business Development Coordinator will oversee all marketing and business development related events, both off-site and on-premises.  The Marketing & Business Development Coordinator will also gather sponsorship requests and work with associations and non-profits. This role has high visibility within the Firm and substantial interaction with external contacts including clients.  As such, polished and effective communication, project management, attention to detail, proactive effort, independence, and calm under pressure are critical success factors. 

RESPONSIBILITIES:

  • Coordinate sponsorship and special events from conception to completion that may include key client receptions, educational seminars to the marketplace, industry events and hospitality functions;
  • Serves as the main point of contact for events; Oversee the setup and breakdown of events.
  • Responsible for managing public relations and media opportunities around events and sponsorships;
  • Develop, maintain, and update procedures and checklists for event planning and management;
  • Create the theme and invitations for events, as well as firm electronic cards;
  • Facilitating post event follow up activity with attorneys and department members, a critical phase or our events process.
  • Select menus, track RSVP’s, organize registration and oversee the preparation of nametags and materials;
  • Coordinate internal event details with legal operations including Food Services, Conference Services, Facilities and IT;
  • Actively participate in other department and team projects and initiatives as needed.

REQUIREMENTS:

  • Client service is a core value of the Firm and a strong emphasis will be placed on this at all times; The Marketing & Business Development Coordinator must emulate this characteristic, both to the Firm’s external clients and also to the Department’s internal stakeholders;
  • Must be able to work in a fast-paced environment with demonstrated ability to coordinate multiple projects/initiatives simultaneously while meeting deadlines and business objectives;
  • Must have a proven ability to work with a high degree of independence and to plan, organize, and implement multiple projects within time and budget constraints;
  • Excellent written and verbal communication skills are required as is an acute sense of detail-orientation;
  • Proficiency in MS Office programs (Word, PowerPoint, and Excel) is required;

EDUCATION/ EXPERIENCE:

  • A Bachelor’s Degree is required as is a minimum of three years of event planning experience within professional services.

This job description is intended to be general and may evolve over time.  It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties.  We are an equal opportunity organization.

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Pricing Analyst

Boston

Reporting to the Chief Value Officer, the Pricing Analyst will perform financial analysis and modeling to help the firm develop effective pricing arrangements and budgets, and assess the financial impact of pricing proposals. The Pricing Analyst will also assist in developing processes and systems for (i) organizing and tracking alternative fee arrangements and special billing arrangements, (ii) delivering reports and tools to attorneys to ensure effective project management, and (iii) developing responses to pricing sections of request for proposals (“RFPs”). The ideal candidate will have strong financial analysis skills, the ability to synthesize large volumes of complex data, strong interpersonal skills, and a desire to work in a fast-paced and dynamic environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Develop scenarios and models to assess the financial impact and profitability of pricing proposals, and assist in the development of creative, workable pricing solutions in response to client pricing demands, including alternative fee arrangements.
  • Assist the Chief Value Officer in developing budgets and pricing proposals, including developing template budgets and locating sample budgets and other relevant matter experience.
  • Analyze and classify historical matter data to assist in developing pricing proposals, staffing plans, and model project plans.
  • Assist in developing and maintaining pricing databases to improve the firm’s ability to develop accurate budgets and alternative fee arrangements.
  • Maintain and manage the firm’s portfolio of active alternative fee arrangements and budgets, including ensuring that critical data is accurate and updated in a timely manner.
  • Gather financial data needed to respond to client RFPs and assist the Chief Value Officer with drafting financial and pricing responses for RFP submissions.
  • Assist in developing training materials and resources related to matter pricing, budgeting, and project management.
  • Stay informed of current pricing trends within the legal market, and apply learned concepts to help improve the firm’s pricing capabilities.
  • Assume additional responsibilities as requested by the Chief Value Officer.


KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Strong financial analysis skills, including the ability to prepare concise reports to assist in assessing the effectiveness and financial impact of pricing proposals.
  • Ability to apply mathematical and basic statistical concepts, including fractions, percentages, and ratios, to large volumes of data to reach meaningful conclusions. 
  • Superior organizational skills, including the ability maintain and track large volumes of data, prioritize workload, coordinate multiple projects simultaneously, meet deadlines, and ability to be flexible and adapt to change.
  • Strong interpersonal and relationship-building skills, with the ability to interact effectively with attorneys and firm professional staff at all levels. 
  • High level of attention to detail – ensures the integrity/accuracy of the data.      
  • Strong technical skills, including expert-level Excel skills and a high level of proficiency in Word and PowerPoint. Ability to learn, leverage and use additional programs, including budgeting and financial management software. Working knowledge of legal services financial and billing systems preferred.
  • Ability to protect and maintain confidential and sensitive information. 

EDUCATION/EXPERIENCE:

  • Bachelor’s Degree
  • 3 + years related experience, preferably in a law firm or professional services firm.

This job description is intended to be general and may evolve over time.  It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties.  We are an equal opportunity organization.

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Applications Solutions Manager

Boston

Goulston & Storrs is seeking an Applications Solutions Manager to report to the Director of IT Solutions.  The Applications Solutions Manager will be responsible for managing business systems or client data systems, including collaborating with business partners to identify and implement solutions, while ensuring the security and integrity of client and firm data.  They will also collaborate in modernizing the firm’s application portfolio, utilizing SaaS/Cloud technologies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Primary Responsibilities:

  • Manage the firm’s applications and related vendor relationships.
  • Contribute to a framework that will govern how technology solutions will be identified and implemented.
  • Partner with the Director of IT Solutions and Director of Infrastructure and Security to move the firm’s technology towards a SaaS/Cloud architecture.
  • Partner with the Director of IT Operations to maintain and advance the support of legal applications at the firm.
  • Help ensure the security and integrity of client and firm data.
  • Collaborate with business partners – practice and administrative group leaders - to identify and implement solutions to solve business challenges.
  • Build a deep understanding around the practice area’s business processes, related to technology use.
  • Balance the firm’s requirements with IT Governance (Architecture, Budget, Project Management, Operations, Support).
  • Execute on project plans and assist others in executing on project plans across the IT organization.
  • Participate in the Legal IT industry outside of G&S in the form of knowledge sharing, collaboration on architecture and design and technology advancements.  This includes ILTA events as well as other cross industry collaborations.

Core Competencies and Qualifications:

  • Current or previous experience and exposure to Database or cloud application systems including DMS, Exchange and Time Entry.
  • 2-5 years of IT management, preferably at a mid to large size law firm.
  • A strong track record of supporting technology applications across multiple offices.
  • Highly developed interpersonal skills, including a comfort level with verbal and written communications aimed at both technical and non-technical team members.
  • Demonstrated ability to organize & prioritize projects and complete multiple tasks on schedule.
  • Strong negotiation and consensus building skills when dealing with internal customers, stakeholders and team members.
  • Experience managing technology vendors across the spectrum of IT.
     

Education/Experience:

  • 3-5 Years legal IT application management experience
  • Bachelors degree, preferably in business/computer science or equivalent work experience.

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the environment is moderate.

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is frequently required to stand and walk.

This job description is intended to be general and may evolve over time.  It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties.  We are an equal opportunity organization.

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Real Estate Paralegal

Boston; New York

Goulston & Storrs, an AmLaw 200 law firm, is seeking experienced Real Estate Paralegals with general commercial real estate background; experience with financings, title and survey, and experience with closings a must. Candidate must be a self-starter and have the ability to interact with clients and assume significant responsibility.

Please submit resumes to Jennifer Smith, Legal Recruitment Manager.

This job description is intended to be general and may evolve over time.  It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties.  We are an equal opportunity organization.

Legal Talent Coordinator

Boston

The Legal Talent team at Goulston & Storrs is growing under the leadership of our Chief Legal Talent Officer, Karen Febeo. We are looking for an enthusiastic Legal Talent Coordinator to join our modern, vibrant law firm, where serious business is conducted with genuine camaraderie and fun, our people are paramount, and where mutual respect drives open discussion, fresh ideas and optimal solutions for our clients.

The Legal Talent team serves as ambassadors for our law firm and leads the firm’s efforts to grow our practices in each of our core markets and to develop, engage, retain and advance our existing legal talent by delivering cutting-edge, relevant professional development programs to our lawyers. Legal Talent team members also serve as stewards of the firm’s commitment to diversity and inclusion as fundamental components of the firm’s recruitment, retention, development and advancement of a diverse workforce and inclusive workplace.

If you’re looking to work in a multi-faceted position with an opportunity for growth in a highly collaborative, dynamic and supportive environment, we encourage you to apply for the Legal Talent Coordinator role.

SUMMARY:

As a member of the integrated Legal Recruiting and Professional Development Team, the Legal Talent Coordinator will play a key role in collaborating with and supporting the team in the areas of legal recruiting, orientation and integration, as well as training and development of lawyers across the firm.  The Legal Talent Coordinator will work closely with the Senior Manager of Legal Recruitment and play a key role in coordinating the firm’s summer associate program, on-campus interview (OCI) program, and building and strengthening law school relationships. The Legal Talent Coordinator will also serve as a supporting resource for the mentoring and diversity programs at the firm. The Legal Talent Coordinator will collaborate with the Senior Manager of Talent Development to implement firm-wide legal and professional skills training for lawyers across the firm.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Working with the Senior Manager of Legal Recruitment, coordinate the firm’s on-campus interview (OCI) program in support of the firm’s summer associate program;
  2. Assist the Senior Manager of Legal Recruitment with building and strengthening law school relationships;
  3. Coordinate Mentor assignments for Associates, and monitor Mentor-Associate meetings;
  4. Coordinate and manage the summer associate calendar. This includes scheduling orientation,  educational seminars, and social events
  5. Coordinate quarterly attorney cocktail parties and the annual attorney reception.
  6. Assist with attorney, paralegal and summer associate onboarding.
  7. In collaboration with other Legal Talent team members, coordinate social events for the mentoring program as well as Associate meetings and social events in and across all firm offices;
  8. Provide support to the Senior Manager of Legal Recruitment for key recruiting and diversity events such as mock interviews, resume reviews, job fairs, etc.;
  9. Serve as liaison to Practice Group Leaders and Pre-Directorship Review Committee to coordinate the bi-annual evaluation meetings for Associates, Senior Attorneys, Counsel, and Senior Counsel and related logistical planning, including assembly of materials for evaluation meetings;
  10. Assist Senior Manager of Talent Development in the implementation of practice area and firm-wide training curricula, including coordination of logistics, in collaboration with the IT and Facilities Departments;
  11. Coordinate the collection and analysis of feedback regarding in-house and external training seminars and recommend program enhancements based on feedback;
  12. Support firm lawyers with mandatory CLE requirements by understanding and keeping up-to-date on CLE guidelines and requirements in jurisdictions where lawyers are licensed and assisting lawyers with compliance;
  13. In collaboration with Senior Manager of Talent Development, use specialized knowledge to review course materials for NY CLE compliance;
  14. Assist the Director of Professional Development and Flexible Work Mentors with the administration of the firm’s Flexible Work Program;
  15. Assist the Legal Talent team members with administration of industry surveys.
  16. Assist the Legal Talent team members in supporting and implementing the goals of the Associate Development Committee;
  17. Collaborate with Legal Talent team members and other firm business operations leaders on lawyer orientation, integration and departures to enhance processes and materials and ensure smooth transitions;
  18. Maintain Legal Recruiting database and provide analytical reports and statistics regarding law firm and law school information as needed;
  19. Work on special department or firm projects as needed.

Qualifications include:

  • Bachelor’s Degree.
  • Understanding of law firm or professional services firm business operations, preferred.
  • Detail and action-oriented with demonstrated ability to coordinate multiple projects simultaneously.
  • Proactive and deadline driven.
  • Strong verbal and written presentation skills.
  • Ability to troubleshoot problems and implement solutions in a fast paced environment.
  • Ability to build relationships and communicate effectively across all levels.
  • Knowledge and experience with NY CLE Accredited Provider requirements, preferred.
  • Highly Proficient in MS Word, Excel, PowerPoint, CLE tracking software and database management systems.

Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.

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Corporate Paralegal

Boston

Corporate Paralegal with general corporate background; experience with entity formation and maintenance, financings, due diligence and LLCs a must. Candidate must have the ability to interact with clients and assume significant responsibility.

Please submit resumes to Jennifer Smith, Legal Recruitment Manager.

This job description is intended to be general and may evolve over time.  It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties.  We are an equal opportunity organization.

Corporate/Business Associate

Boston

Junior and mid-level associates with transactional experience, including work in some or all of the following: mergers and acquisitions; venture capital and private equity; joint ventures; new business formation and financing; securities and licensing.

Please submit resumes to Jennifer Smith, Legal Recruitment Manager.

This job description is intended to be general and may evolve over time.  It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties.  We are an equal opportunity organization.