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Food Service Specialist

Boston

Goulston & Storrs, an Am Law 200 law firm, has an immediate need for an experienced Food Service Specialist. This position is responsible for the production of café and catering menus for the firm. Ability to work independently and manage time effectively is a must. Excellent culinary experience, positive attitude, excellent organizational and communication skills, great team work, and strong customer service are required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Works with culinary team to complete daily production list for café and catering
Receives and executes catering and event order list
Prepares additional menu items as needed
Reviews all catering service orders daily
Checks computer for updates and answers kitchen phone when needed
Follows all HACCP standards and completes daily HACCP food temp logs
Upholds G&S high quality of food standards and safety practices
Operates commercial meat slicer as needed
Cleans and organizes all relative machinery, equipment and supplies daily
Other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Advanced culinary techniques: braising, poaching, sauteing, roasting, baking, sauces, soups
Follow G&S recipes
Passion for food and high energy
Excellent customer service skills and team work
Excellent organizational skills
Must work organized, clean, efficient, and with a purpose
Experience operating a commercial meat slicer
Must use HACCP food safety guidelines when handling all food
Must have ability to work in a multi-faceted, fast-paced environment
Able to lift up to 50 lbs.
Flexibility to work overtime for firm events

EDUCATION/EXPERIENCE:

High volume production experience
Excellent customer service skills
3+ years culinary experience
Excellent knife skills
Serve Safe Trained

WORK ENVIRONMENT/PHYSICAL DEMANDS: The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk and reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance. The employee must frequently lift and/or move up to 50 pounds. The noise level in the work environment is usually moderate and is occasionally loud.

This job description is intended to be general and may evolve over time. It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties. We are an equal opportunity organization.

Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.

For more information: Please email pmorgan@goulstonstorrs.com

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Legal Administrative Assistant (Real Estate)

Boston

Goulston & Storrs, a prestigious Am Law 200 law firm, has an immediate need for an experienced and technically skilled Legal Administrative Assistant to support a team of Real Estate Attorneys in our Boston office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Create, revise, format and proofread complex documents, correspondence and presentations
Prepare and organize transactional documents to create closing binders
Answer calls in a professional manner; take and deliver accurate messages
Edit and prepare bills in accordance with firm and client requirements
Maintain calendars by planning and scheduling meetings, conference calls and arranging business travel
Process and monitor expense reimbursements and prepare check requests
Serve as gatekeeper between attorneys and internal and external clients
Maintain attorney files electronically
Provide exceptional support while prioritizing needs of a busy team
Assist with other projects as requested

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Positive attitude, professional, reliable and strong work ethic
Must be well organized and proactive with creative problem solving ability
A self-starter capable of managing multiple projects simultaneously
Ability to prioritize, meet tight deadlines and deliver exceptional results in a fast paced environment
Must be accurate, detail and deadline oriented, organized and flexible
Possess a high level of discretion to deal with confidential matters
Ability to work independently as well as part of team.
Excellent verbal and written communications skills
Easily adaptable to changing technology and processes
Flexibility to work overtime as needed

EDUCATION/EXPERIENCE:

A minimum of five years of support experience in a professional services firm, preferably in a mid-size to large law firm.

Proficiency with Excel, PowerPoint, Microsoft Word, Outlook, CMS or similar billing software.
Familiarity with DocuSign, Nuance, Zoom and certified mailings is helpful.

For more information: Please email PMorgan@goulstonstorrs.com

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Legal Administrative Assistant (Corporate)

Boston

Goulston & Storrs, a prestigious Am Law 200 law firm, has an immediate need for an experienced and technically skilled Legal Administrative Assistant to support a team of Corporate Attorneys in our Boston office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Create, revise, format and proofread complex documents, correspondence and presentations
Answer calls in a professional manner; take and deliver accurate messages
Edit and prepare bills in accordance with firm and client requirements
Maintain calendars by planning and scheduling meetings, conference calls and arranging business travel
Process and monitor expense reimbursements and prepare check requests
Serve as gatekeeper between attorneys and internal and external clients
Maintain attorney files electronically
Provide exceptional support while prioritizing needs of a busy team
Assist with other projects as requested

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Positive attitude, professional, reliable and strong work ethic
Must be well organized and proactive with creative problem solving ability
A self-starter capable of managing multiple projects simultaneously
Ability to prioritize, meet tight deadlines and deliver exceptional results in a fast paced environment
Must be accurate, detail and deadline oriented, organized and flexible
Possess a high level of discretion to deal with confidential matters
Ability to work independently as well as part of team.
Excellent verbal and written communications skills
Easily adaptable to changing technology and processes
Flexibility to work overtime as needed

EDUCATION/EXPERIENCE:

A minimum of five years of support experience in a professional services firm, preferably in a mid-size to large law firm.
Proficiency with Excel, PowerPoint, Microsoft Word, Outlook, CMS or similar billing software.
Familiarity with DocuSign, Nuance, Zoom and certified mailings is helpful.

For more information: Please email PMorgan@goulstonstorrs.com

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Legal Administrative Assistant (Litigation)

Boston

Goulston & Storrs, a prestigious Am Law 200 law firm, has an immediate need for an experienced and self-motivated Litigation Legal Administrative Assistant. We are seeking a technically skilled, positive, energetic candidate to provide professional support to a team of Litigation Attorneys.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Prepare, revise, format and proofread litigation documents, correspondence and presentations
Assist with litigation procedures such as court filings, service, e-filing and oversee the organization of client documents/pleadings in electronic databases
Knowledge of local jurisdictional and federal court rules and procedures
Assist with planning and preparing for depositions, hearings, trials and closings
Monitoring court dates, depositions and deadlines
Answer calls in a professional manner; take and deliver accurate messages
Review and prioritize mail packages; prepare overnight packages and coordinate messenger deliveries and pickups
Edit and prepare bills in accordance with firm and client requirements
Maintain calendars by planning and scheduling meetings, conference calls and arranging business travel
Process and monitor expense reimbursements, reconcile Amex charges and check requests
Serve as gatekeeper between attorneys and internal and external clients
Maintain electronic files
Provide exceptional support while prioritizing needs of a busy team
Assist other projects as requested and provide back up support on the floor as needed

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Positive attitude, professional, reliable and strong work ethic
Must be well organized and proactive with creative problem-solving ability
A self-starter capable of managing multiple projects simultaneously
Ability to prioritize and meet tight deadlines and deliver exceptional results
Must be accurate, detail and deadline oriented, organized and flexible
Possess a high level of discretion to deal with confidential matters
Ability to work independently as well as part of team
Excellent verbal and written communications skills
Easily adaptable to changing technology and processes
Flexibility to work overtime as needed

EDUCATION/EXPERIENCE:

A minimum of five years of support experience in a professional services firm, preferably in a mid-size to large law firm.
Proficiency with Excel, PowerPoint, Microsoft Word, Outlook, CMS or similar billing software.
Familiarity with DocuSign, Nuance, Zoom and certified mailings is helpful.

For more information: Please email PMorgan@goulstonstorrs.com

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Applications Analyst

Boston

Goulston & Storrs is seeking an Applications Analyst to report to the Director of IT Solutions. This person will be responsible for managing the firm’s IT application solution portfolio, including collaborating with business partners to identify and implement solutions, while ensuring the security and integrity of client and firm data. The Applications Analyst will also participate in modernizing the firm’s application portfolio, utilizing SaaS/Cloud technologies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Primary Responsibilities:

Administer the firm’s application portfolio and related vendor relationships which includes a Document Management System, Financial Management System, 80+ applications and Microsoft Office and related legal industry MS Office enhancements;
Implement process improvement and workflow design for software implementation and departmental processes that utilize software solutions;
Collaborate with business partners – practice and administrative group leaders – to identify and implement solutions to solve business challenges;
Execute on project plans and assist others in executing on project plans across the IT organization;
Provide database administration support and maintenance of the MS-SQL Database environment;
Development of scripts, in SQL or other scripting languages for data integration and data analysis;
Contribute to a framework that will govern how technology solutions will be identified and implemented;
Partner with IT management to move the firm’s technology towards a SaaS/Cloud architecture;
Partner with the IT Support Department to maintain and advance the support of applications at the firm;
Help ensure the security and integrity of client and firm data;
Balance the firm’s requirements with IT Governance (Architecture, Budget, Project Management, Operations, Support);
Participate in the Legal IT industry outside of the firm in the form of knowledge sharing, collaboration on architecture and design and technology advancements. This includes ILTA events as well as other cross industry collaborations.

Core Competencies and Qualifications:

Current or previous experience exposure to managing SaaS applications, Financial Systems, Document Management systems or large-scale database application;
2 - 5 years of IT application experience, managing software configuration;
A strong track record of supporting technology applications across multiple business disciplines;
Exposure to MS SQL Server management and scripting using T-SQL;
Highly developed interpersonal skills, including a comfort level with verbal and written communications aimed at both technical and non-technical team members;
Demonstrated ability to organize & prioritize projects and complete multiple tasks on schedule.

EDUCATION/EXPERIENCE

3 - 5 Years legal IT application administration experience.
Bachelor’s degree, preferably in business / computer science or equivalent work experience.

For more information: Please email PMorgan@goulstonstorrs.com

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Application Solutions Manager

Boston

Goulston & Storrs is seeking an Applications Solutions Manager to report to the Director of IT Solutions. The Applications Solutions Manager will be responsible for managing business systems or client data systems, including collaborating with business partners to identify and implement solutions, while ensuring the security and integrity of client and firm data. They will also collaborate in modernizing the firm’s application portfolio, utilizing SaaS/Cloud technologies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Primary Responsibilities:

Manage the firm’s applications and related vendor relationships.
Contribute to a framework that will govern how technology solutions will be identified and implemented.
Partner with the Director of IT Solutions and Director of Infrastructure and Security to move the firm’s technology towards a SaaS/Cloud architecture.
Partner with the Director of IT Operations to maintain and advance the support of legal applications at the firm.
Help ensure the security and integrity of client and firm data.
Collaborate with business partners – practice and business operations leaders - to identify and implement solutions to solve business challenges.
Build a deep understanding around the practice area’s business processes, related to technology use.
Balance the firm’s requirements with IT Governance (Architecture, Budget, Project Management, Operations, Support).
Execute on project plans and assist others in executing on project plans across the IT organization.
Participate in the Legal IT industry outside of G&S in the form of knowledge sharing, collaboration on architecture and design and technology advancements. This includes ILTA events as well as other cross industry collaborations.

Core Competencies and Qualifications:

Current or previous experience and exposure to Database or cloud application systems including DMS, Exchange and Time Entry.
2 - 5 years of IT management, preferably at a mid to large size law firm.
A strong track record of supporting technology applications across multiple offices.
Highly developed interpersonal skills, including a comfort level with verbal and written communications aimed at both technical and non-technical team members.
Demonstrated ability to organize & prioritize projects and complete multiple tasks on schedule.
Strong negotiation and consensus building skills when dealing with internal customers, stakeholders and team members.
Experience managing technology vendors across the spectrum of IT.

Education/Experience:

3 - 5 Years legal IT application management experience
Bachelors degree, preferably in business/computer science or equivalent work experience.

For more information: Please email PMorgan@goulstonstorrs.com

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Accounts Payable Specialist

Boston

Goulston & Storrs, a prestigious Am Law 200 law firm, is seeking an Accounts Payable Specialist to process a high volume of payment requests ensuring submitted documents are in compliance with established policies and procedures. This position requires an organized and highly motivated team player with strong initiative, communication skills, an overall understanding of full accounts payable processes and the ability to perform reconciliations. The ideal candidate will have a minimum of 2 to 4 years of experience, preferably in a law firm or professional services organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Review all invoices for appropriate documentation and approval prior to payment
Manage Chrome River, including routing rules, daily approvals, and general maintenance
Train new employees on Chrome River
Audit and process corporate American Express credit card bills
Manage manual check requests/disbursements, as needed
Assist with researching and filing Unclaimed Property
Maintenance and preparation of 1099s
Reconcile and research vendor statements / discrepancies and work with vendors to resolve issues
Assist in month-end closing
Ensure compliance with firm’s policies with respect to disbursements
Maintain AP invoices in Expert Image and troubleshoot, as needed
Maintain and reconcile petty cash
Assist with ad hoc projects as requested

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Detailed oriented with the ability to maintain a high degree of accuracy
Professional attitude, reliable and strong work ethic
Must be well organized and a self-starter
Strong problem solving and documentation skills
Ability to multi task
Excellent verbal and written communications skills
Ability to work independently, while also being flexible and an active contributor to the team

EDUCATION/EXPERIENCE

2 to 4 years of accounts payable and travel reimbursement processes
Strong data entry skills
Basic accounting principles knowledge helpful
Proficient in Microsoft Excel and Word a plus
Knowledge of Aderant/Expert, Chrome River, or Sovos a plus

For more information, please email: [email protected]

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Estate Administrator

Boston

Goulston & Storrs, an Am Law 200 law firm, has an immediate need for a motivated, analytical, detailed and experienced Estate Administrator to report directly to the Manager of the Estate Administration Department, responsible for administering large and complex taxable estates. The individual will have a Bachelor’s degree or equivalent with at least 7 years estate administration and trust experience, preferably in a law firm or professional services organization, as well as knowledge of estate planning techniques and tax laws relevant to estate administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsible for all aspects of estate administration;
Prepare and file Probate Court documents;
Prepare and file Federal and Massachusetts estate tax returns, as well as other state estate tax returns;
Collect assets, create asset lists, value assets, calculate estate tax estimates, prepare instruments of distribution and receipts, prepare correspondence to clients, beneficiaries and advisors, participate in post-mortem income tax planning, transfer property to beneficiaries, prepare probate accountings, and fund formula distributions to marital and exemption trusts;
Process receipts, and distributions for estate and trust accounts;
Communications with in-house accountants, outside accountants and other advisors;
Monthly review of client statements for accuracy and consistency of details;
Be a reliable, responsive, confident resource to attorneys, fiduciaries, and family members throughout the estate administration process; and
Assist with other tasks and projects as requested or needed.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Experience with all aspects of estate administration;
Strong knowledge of Federal and Massachusetts estate tax laws;
Preference for knowledge of estate tax program GEMS;
Familiarity with trust accounting software;
Additional strong technical skills, including Microsoft Word, Excel, PDF programs and Outlook;
Skilled in working closely with attorneys both in-house and externally;
Excellent project management skills, including well-organized, diligent at follow-up, self-directed follow-through, and able to effectively manage multiple projects simultaneously, prioritize multiple deadlines and deliverables, and meet tight deadlines;
Excellent verbal and written communications skills;
Produce accurate, consistent, detail-oriented results;
Professional attitude, reliable, responsive and strong work ethic; and
Ability to work independently, while also being flexible and an active contributor to the estate administration team.

EDUCATION/EXPERIENCE:

Bachelor’s degree required; and
At least 7 years of estate administration and trust experience.

For more information: Please email pmorgan@goulstonstorrs.com

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