G&S provides equal employment opportunities to all employees and applicants for employment without regard to race (including traits historically associated with race, including but not limited to, natural hair texture, type, length, and protective hairstyles), color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability, or veteran status in accordance with applicable state and federal laws. In addition, G&S complies with applicable federal, state and local laws governing nondiscrimination in employment.
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Legal Talent Administrator
The Goulston & Storrs Legal Talent Team is growth and team-oriented, fast-paced, and dynamic and consists of recruiting, talent development and diversity, equity and inclusion professionals. As a member of the innovative and integrated Legal Talent Team, the Legal Talent Administrator will primarily support the Chief Legal Talent Officer as well as collaborate with and support Legal Talent team members in the areas of diversity, equity, inclusion, legal recruiting, training, and development.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assist with the administration of our wellbeing coaching program and initiatives, collaborating with the Chief Legal Talent Officer, Chief Human Resources Officer, and Director of Associate Recruitment & Integration
- Schedule meetings and help to coordinate conference rooms and logistics for hybrid meetings and events
- Assist with logistics and planning for Director Upward Feedback and Project Connect – a leadership program for newer directors
- Provide administrative support for the annual New Director Orientation and to the Newer Director Committee including calendar appointments, meeting logistics, compiling materials, and assisting with planning social gatherings
- Administer the monthly Director Roundtable and Associate Small Group Lunch Meetings
- Coordinate agendas for the monthly Legal Talent meetings with the Practice Group Co-Chairs
- Assist with running reports and assembling materials for the Associate & Counsel Review Processes and help coordinate review scheduling with Legal Administrative Assistants
- Update Legal Talent tracking documents when associates join or transition to different roles
- Utilize Survey Monkey to help administer surveys and report survey results
- Assist with interviewing logistics for legal recruiting
- Run reports on various metrics in the firm’s SSRS database
- Assist with preparing materials for the annual associate review and pre-partnership review processes
- Assist with travel arrangements
- Process reimbursement requests and assist with budget administration
- Monitor the Legal Talent Outlook inbox, forwarding emails to appropriate team member(s) as needed
- Other administrative project and event planning support, as needed
Qualifications include:
- Bachelor’s Degree
- 2-4 years of experience as an administrative assistant
- Understanding of law firm or professional services firm business operations
- Excellent attention to detail and action-oriented with demonstrated ability to coordinate multiple projects simultaneously
- Proactive, ownership-oriented and deadline driven
- Positive, team-oriented, can-do attitude
- Strong verbal and written presentation skills with the demonstrated ability to build relationships and communicate effectively
- Ability to troubleshoot problems and implement solutions in a fast-paced environment
- Highly proficient in MS Word, Excel, PowerPoint, and database management systems
This job description is intended to be general and may evolve over time. It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties. We are an equal opportunity organization.
Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.
- For more information: Please email vcruise@goulstonstorrs.com
Legal Administrative Assistant (Litigation)
Goulston & Storrs, a prestigious Am Law 200 law firm, has an immediate need for an experienced and self-motivated Litigation Legal Administrative Assistant. We are seeking a technically skilled, positive, energetic candidate to provide professional support to a team of Litigation Attorneys.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Prepare, revise, format, and proofread litigation documents, correspondence, and presentations
- Assist with litigation procedures such as court filings, service, e-filing and oversee the organization of client documents/pleadings in electronic databases
- Knowledge of local jurisdictional and federal court rules and procedures
- Assist with planning and preparing for depositions, hearings, trials and closings
- Monitoring court dates, depositions and deadlines
- Answer calls in a professional manner; take and deliver accurate messages
- Review and prioritize mail packages; prepare overnight packages and coordinate messenger deliveries and pickups
- Edit and prepare bills in accordance with firm and client requirements
- Maintain calendars by planning and scheduling meetings, conference calls and arranging business travel
- Process and monitor expense reimbursements, reconcile Amex charges and check requests
- Serve as gatekeeper between attorneys and internal and external clients
- Maintain electronic files
- Provide exceptional support while prioritizing needs of a busy team
- Assist other projects as requested and provide back up support on the floor as needed
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Positive attitude, professional, reliable and strong work ethic
- Must be well organized and proactive with creative problem-solving ability
- A self-starter capable of managing multiple projects simultaneously
- Ability to prioritize and meet tight deadlines and deliver exceptional results
- Must be accurate, detail and deadline oriented, organized and flexible
- Possess a high level of discretion to deal with confidential matters
- Ability to work independently as well as part of team
- Excellent verbal and written communications skills
- Easily adaptable to changing technology and processes
- Flexibility to work overtime as needed
EDUCATION/EXPERIENCE:
- A minimum of five years of support experience in a professional services firm, preferably in a mid-size to large law firm.
- Proficiency with Excel, PowerPoint, Microsoft Word, Outlook, CMS or similar billing software.
- Familiarity with DocuSign, Nuance, Zoom and certified mailings is helpful.
Salary Range: $90,000- $115,000
This job description is intended to be general and may evolve over time. It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties. We are an equal opportunity organization.
Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.
- For more information: Please email vcruise@goulstonstorrs.com
Trust Administrator
Goulston & Storrs, an Am Law 200 law firm, is seeking an experienced Trust Administrator to join our thriving Private Client & Trust Group to manage all aspects of ongoing administration of assigned Trust relationships.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Primary Responsibilities:
- Regularly review and understand various types of trust instruments.
- Manage assigned trust relationships including all aspects of opening, administering, and closing of trust matters and provide support to attorneys.
- Responsible for identifying and reporting compliance related matters within Trust & Fiduciary Services as well as assisting with the management and mitigation of risk.
- Understand the nuances of the discretionary review process and participate in such evaluations.
- Process investments, facilitate gifts make distributions and bill pay servicing.
- Communicate with clients regarding cash needs and bill payment.
- Contribute to the fostering of a strong team oriented positive culture.
- Work effectively with multiple office departments following established procedures, ensuring high quality completion of client and trustee requests.
- Support and provide backup during periods when other team members are away from the office.
- Effectively manage multiple on-going projects, coordinate processes and successfully prioritize multiple tasks with good judgment.
- Be readily available for client and trustee requests and inquiries.
- Other duties as assigned.
Core Competencies and Qualifications:
- Significant experience with trust accounting systems and trust operations.
- Solid understanding of the role of fiduciaries and delivery of trust services.
- Demonstrated interpersonal skills suggesting ability to enhance the firm’s reputation, service and business – both internally and externally.
- Ability to handle complex, sensitive and confidential material with good judgment, maturity and an optimistic outlook, even in high stress situations.
- Consistent and strong follow-up skills with a strong attention to detail.
- Excellent verbal, written, analytical and technical skills.
- Strong organizational skills with great attention to detail.
- Strong multi-tasking and prioritizing skills with the ability to meet deadlines.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills with a customer service focus.
- Ability to work independently and as part of a team.
- Proficiency with Microsoft Excel.
EDUCATION/EXPERIENCE:
- Bachelor’s degree from accredited college or university required. Additional educational certifications such as CFP®, CTFA encouraged.
- At least 5 years’ experience working within a Trust Department, with exposure to working directly with trustees, settlors and beneficiaries on trust matters and demonstrated track record of understanding all the components of trust administration.
This job description is intended to be general and may evolve over time. It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties.
Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.
- For more information: Please email vcruise@goulstonstorrs.com
Senior Payroll Administrator
The Senior Payroll Administrator is responsible for the timely and accurate full cycle processing of the Firm’s payroll and administration of the time and attendance system, as well as keeping all personnel records up to date and accurate. This position works in tandem with Human Resources personnel and members of the Accounting Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Responsible for the preparation and processing of exempt (semi-monthly) and non-exempt (biweekly) payrolls for over 420 employees in ADP’s Workforce Now, in 10 states.
- Reconcile the payroll from period to period
- Calculate pro-rata wages and deductions when necessary, such as hire, termination, status change
- Ensure tax and payroll deduction withholdings are accurate; understand reciprocity
- Import worksheets such as bonuses, additional payments, retro payments
- Import employee data such as annual salary, deduction changes, benefit goals
- Closely monitor timecard entry in ADP’s Essential Time
- Work closely with HR and Legal Talent on hiring and terminating in ADP
- Regular and ad hoc reporting when required with accompanying analysis
- Ensure annual goals are accurate for certain pre-tax deductions such as HSA and flex spending accounts
- Process/calculate garnishment
- Review and modify, if necessary, annual payroll schedules
- Key enter and modify when necessary, employee data into the Firm’s various systems:
- HRIS system: ADP Workforce Now
- Accounting System: Aderant
- Upload payroll general ledger journal entries, as needed
- Prepare miscellaneous journal entries, as needed
- Budgeting and Forecasting system: Anaplan
- Prepare/modify employer tax expenses projections
- Net cash payroll funding estimates for the cashflow
- Create and run reports from all systems on a regular basis and ad hoc
- Liaison with tech support for problems with systems
- Enter banking information into the Firm’s invoice payment system (PayMode)
- Access the MA unemployment data base for claims filed and other correspondence. Answer all questionnaires
- Prepare Directors verification of employment letters
- Work alongside HR for annual reporting such as EEO and ACA
- Reconcile certain balance sheet accounts; Analyze certain expense accounts; assist accounting with any variance questions
- Resolve employee questions and problems by researching and interpreting policies, procedures, and applicable federal and state laws
- Maintain payroll guidelines by recommending policies and procedures updates
- Maintain strict confidence of all employee data
- Attend training classes and webinars on various subject matters to keep current on new legislative matters
- Cross-train designated back-up to administer and process payroll and time and attendance
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Bachelor’s degree or equivalent experience required.
- A minimum of five years of experience with primary responsibility for payroll administration and time and attendance; processing that includes exposure to benefits and 401(k).
- Knowledge of payroll tax, garnishment, benefit deductions, government compliance.
- Strong Excel skills
- Experience working in the professional services industry is preferred.
- Strong interpersonal skills, ability to interact with all levels of the organization with diplomacy and tact.
- Excellent problem solving/judgment skills with a high level of attention to detail.
- Superior written and oral communication skills.
- Strong commitment to the development and growth of team members.
- Advanced interpersonal skills and a flexible, business partner mindset.
- Ability to prioritize a heavy workload under the pressure of competing assignments.
- Demonstrate proficiency in Payroll and HRMS Systems (ADP WorkForce Now preferred), Time & Attendance System, Aderant, Windows, Microsoft Word and Excel.
- A minimum of three to five years of experience supporting finance and accounting.
This job description is intended to be general and may evolve over time. It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties.
Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.
- For more information: Please email vcruise@goulstonstorrs.com
Pricing Analyst
Reporting to the Manager of Pricing and Legal Project Management, the Pricing Analyst will work with attorneys and other internal stakeholders to enhance firm financial performance and ensure outstanding client service at all financial touchpoints. The Pricing Analyst will perform financial analysis to help develop/assess specific pricing proposals as well as strategic analyses to support firm pricing initiatives. The ideal candidate will have strong financial analysis skills, the ability to effectively build relationships at all levels, and a desire to work on a highly collaborative team in a dynamic field.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Develop sophisticated financial models to assess the impact of pricing proposals and contribute to creative, workable pricing solutions in response to client pricing demands, including alternative fee arrangements.
- Assist in preparing estimates, including developing budget templates and identifying potential precedent matters and data points.
- Analyze and classify historical client/matter data to inform pricing proposals and strategic business decisions.
- Assist in developing and maintaining pricing databases to improve the firm’s ability to develop accurate budgets and alternative fee arrangements.
- Support large-scale budget monitoring by maintaining and managing the firm’s portfolio of active alternative fee arrangements and budgets.
- Develop and execute proactive data analytics projects to identify areas of opportunity and risk for firm leadership, practices and attorneys.
- Gather financial data needed to respond to client RFPs and draft pricing responses for RFP submissions.
- Assist in the implementation of fee arrangements and billing rates on clients and matters and identify opportunities to improve efficiency/accuracy.
- Assist in developing training materials and documentation related to pricing, project management and other Client Value processes.
- Maintain working knowledge of current legal/nonlegal pricing trends and apply learned concepts to improve the firm’s pricing capabilities.
- Assume additional responsibilities as requested by the Manager of Pricing and Legal Project Management.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Strong financial analysis skills, including the ability to prepare concise reports to assess the financial impact of pricing proposals.
- Curious mindset with appetite to learn new technologies, emerging industry trends and practice-specific nuances.
- Excellent interpersonal and relationship-building skills with the ability to interact effectively with attorneys and firm professional staff at all levels.
- Outstanding attention to detail and commitment to the integrity/accuracy of data presented.
- Strong Excel skills (including proficiency in VLOOKUP formulas and pivot tables) and a high level of facility with Word and PowerPoint.
- Superior organizational skills, including the ability maintain and track large volumes of data, prioritize workload, coordinate multiple projects simultaneously, meet deadlines, and ability to be flexible and adapt to change.
- Ability to protect and maintain confidential and sensitive information.
EDUCATION/EXPERIENCE:
- Bachelor’s Degree
- 3 + years related experience, preferably in a law firm or professional services firm.
Salary Range: $100,00- $140,000 (salary level dependent on experience and qualifications)
This job description is intended to be general and may evolve over time. It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties.
Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.
- For more information: Please email vcruise@goulstonstorrs.com
Estate Administrator
Goulston & Storrs, an Am Law 200 law firm, has an immediate need for a motivated, analytical, detailed and experienced Estate Administrator to work directly with its Private Client and Trust attorneys in our Boston and New York offices, responsible for administering a variety of estates, including large and complex taxable estates. The individual will have a Bachelor’s degree or equivalent with at least 5 years estate administration experience, preferably in a law firm or professional services organization, as well as knowledge of estate planning techniques and tax laws relevant to estate administration.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Responsible for all aspects of estate administration.
- Draft and file Massachusetts Probate Court and New York Surrogates Court documents.
- Draft and file Federal, Massachusetts and New York estate tax returns, as well as other state estate tax returns.
- Collect assets, create asset lists, value assets, calculate estate tax estimates, prepare instruments of distribution and receipts, prepare correspondence to clients, beneficiaries, and advisors, participate in post-mortem income tax planning, transfer property to beneficiaries, prepare probate accountings, and fund formula distributions to marital and exemption trusts.
- Communications with in-house accountants, outside accountants, and other advisors.
- Be a reliable, responsive, confident resource to attorneys, fiduciaries, and family members throughout the estate administration process.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Experience with all aspects of probate and estate administration in New York or Massachusetts.
- Strong experience drafting federal and state estate tax returns.
- Proficiency with Microsoft Word, Excel, PDF programs, and Outlook. Knowledge of estate tax program GEMS preferred.
- Excellent project management skills, including prioritizing multiple deadlines and deliverables.
- Professional written communication and interpersonal skills with ability to build and maintain strong relationships with clients and professionals.
- Ability to work independently, while also being flexible and an active contributor to the estate administration team.
EDUCATION/EXPERIENCE:
- Bachelor’s degree required.
- At least 5 years of estate administration experience.
IN-OFFICE REQUIREMENTS: Hybrid – 3 days per week in-office at the Boston office, flexibility to work 2 days per week remotely.
G&S provides equal employment opportunities to all employees and applicants for employment without regard to race (including traits historically associated with race, including but not limited to, natural hair texture, type, length, and protective hairstyles), color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability, or veteran status in accordance with applicable state and federal laws.
In addition, G&S complies with applicable federal, state, and local laws governing nondiscrimination in employment. Furthermore, we prohibit harassment and discrimination by any other person, including vendors and suppliers, with whom employees may come into contact in connection with their employment.
- For more information: Please email vcruise@goulstonstorrs.com
